Talent Acquisition - Operation coordinator

About the role This role will manage operations required to support the Talent Acquisition. Will co-ordinate the interview scheduling process, travel and expense, candidate documentation and work closely with the TA advisors, hiring managers and candidates in making sure all procedures are followed and co-ordination of interviews is fully covered and under control. Responsibilities - Managing a shared email inbox and managing the scheduling of interviews - Serve as a point of contact for candidates, keeping them informed about interview schedules, logistics, and updates. - Gather feedback from interviewers and hiring teams to improve recruitment process. - Collaboration with functional team, candidates and interviewers to ensure smooth interview scheduling process - Communicate with internal vendors (Travel Desk, Cab desk) and external vendors (Assessment partners) as needed. - Employee referral management and referral pay out data tracking. - Maintaining trackers and dashboards, using this data to create reports - Ensure data accuracy and consistency within recruitment systems and databases. - Ensuring process adherence and compliance - Co-ordination with candidate to get necessary details before offer roll out - Maintain engagement with candidates between interviews, keeping them informed and engaged. - Triggering role-based assessments and obtaining reports - Keeping candidates engaged through the interview process - Ensure recruitment processes adhere to legal and ethical standards, including data privacy regulations Requirements and Skills - Minimum bachelor's degree, preferably in HRM - Graduate in HR with 2- 8 years of experience in recruitment operations/ interview co-ordination. - Knowledge of interview scheduling, coordination, referral management, temp hiring and logistics management. - Familiarity with ATS software to manage candidate profiles, track progress, and generate reports. - Knowledge of different interview formats, such as telephonic interviews, video interviews and in person interviews. - Awareness of documentation requirements for candidate records. - Proficiency in using tools like Word, excel and Outlook for communication and documentation. - Exceptional administrative skills and attention to detail. - Strong interpersonal skills and ability to influence people. - Excellent communication skills and ability to coordinate with multiple stakeholders. - Strong prioritization and time management skills to work on tight deadlines. - Ability to multi-task: executing requests, investigating queries, and reporting. - Ability to work in a team or as an individual to manage own workload confidently. Skills: Excel, Logistics Management, Word, Outlook Experience: 0.00-0.00 Years