HR & ADMINISTRATION MANAGER

KEY RESPONSIBILITIES HR OPERATIONS & PAYROLL · Manage monthly payroll processing through HRMS, including attendance, leave, overtime, deductions and salary inputs. · Maintain employee master data, personnel files and HRMS records. · Handle complete employee lifecycle: joining, induction, confirmation, transfer, increment, promotion and exit. · Prepare HR letters, employee records, HR MIS and management reports. · Manage attendance, leave, absenteeism, overtime and employee queries. · Coordinate with Accounts/Finance for accurate and timely salary processing. · Coordinate with HRMS/payroll vendors for system support and improvements. BLUE-COLLAR & CONTRACT WORKFORCE · Manage recruitment and deployment of approximately 100 contract/blue-collar workers. · Coordinate with labour contractors and recruitment agencies for manpower requirements. · Ensure timely replacement of absentee/attrition-related manpower. · Maintain contractor-wise manpower, attendance and workforce records. · Coordinate worker joining formalities, documentation and induction. · Work closely with Production/Supervisors to ensure adequate manpower availability. STATUTORY & EMPLOYEE RELATIONS · Coordinate applicable PF, ESIC, PT, Bonus, Gratuity and labour-law compliance with external consultants. · Maintain statutory records and documentation. - Coordinate labour contractor compliance and required documentation. · Handle employee grievances, discipline and routine employee-relations matters. · Support implementation of HR policies and procedures. ADMINISTRATION & FACILITY MANAGEMENT · Manage housekeeping, security, pantry/canteen, pest control and facility services . · Coordinate maintenance, repairs, AMC and general facility requirements. · Manage administrative vendors, contractors and service providers. · Control office/factory consumables, stationery and administrative expenses. · Ensure cleanliness, hygiene and proper upkeep of all locations. TRAVEL & GENERAL ADMIN · Handle flight, train, hotel and local transportation bookings for employees and management. · Coordinate business travel, factory visits and customer/supplier visits. · Maintain travel records and coordinate travel bills/reimbursements with Accounts. · Manage general administrative requirements and management support. RECRUITMENT, PERFORMANCE & TRAINING · Recruit white-collar staff for Production, Quality, Maintenance, Stores, Purchase, Accounts and other functions. · Coordinate annual appraisal, increment and confirmation processes. · Organise employee induction, training and engagement activities. · Conduct exit formalities and maintain attrition records. · Maintain recruitment pipeline and manpower planning. HR MIS & REPORTING Prepare regular management reports covering: · Headcount & manpower status · Contractor/blue-collar manpower · Attendance & absenteeism · Overtime & leave · Recruitment & vacancies · New joiners & exits · Attrition · Payroll inputs · Training & appraisal status · HR/Admin expenses · Contractor and statutory compliance status ADDITIONAL SME RESPONSIBILITIES · Develop and implement practical HR/Admin policies, SOPs and processes. · Improve HR processes through effective use of HRMS and digital records. · Support management in manpower planning and employee-related decisions. · Coordinate with government/statutory authorities and external consultants. · Maintain confidentiality of salary, employee and management information. · Identify opportunities for controlling HR and administrative costs. Requirements IDEAL CANDIDATE Education: MA/MCOM /MSC + PGDM – HR, MSW, MHRM or equivalent. Experience: 4–7 years in HR & Administration, in manufacturing/engineering. KEY SKILLS HRMS & Payroll | Factory HR | Blue-Collar Recruitment | Contract Labour Management | Employee Relations | Attendance & Leave | Statutory Compliance Coordination | HR MIS | Recruitment | Performance Management | Administration | Housekeeping & Facility Management | Vendor Management | Travel Management | MS Excel PERSONAL ATTRIBUTES · Hands-on and execution-oriented · Comfortable dealing with management and shop-floor employees · Strong follow-up and coordination skills · Good communication and interpersonal skills · Well organised and detail-oriented · Able to independently manage multiple locations · Practical approach to employee and administrative issues · High integrity and confidentiality REPORTING & COORDINATION Reports to: Managing Director / COO Key relations: Factory Heads, Production, Quality, Maintenance, Stores, Purchase, Accounts & Finance and other department heads. External: Labour contractors, recruitment agencies, statutory/HR consultants, vendors, housekeeping/security agencies and travel agencies. ROLE OBJECTIVE To act as the single-point HR & Administration owner for a ~150-person manufacturing organisation, ensuring accurate payroll, effective workforce availability, proper employee records, smooth HR operations, statutory coordination and efficient administration across two factories and one corporate office. BenefitsSalary - Rs. 50 to 60 K per month