Project Coordinator

Key Relationships - Program Manager (Global Health) - Hospital administration, radiology/sonography, emergency/OPD, IT/PACS, biomedical engineering, procurement, Qure integrations support, MEL (Monitoring -Evaluation -Learning) teams, device/vendor reps Roles and Responsibilities Service Delivery Patient Flow - Run the daily POCUS screening workflow end-to-end: patient identification, referral, scan scheduling, results capture, and clinical hand-offs. - Coordinate with clinical teams to ensure adherence to SOPs, infection control, and safety protocols. - Guide patients through next steps (confirmatory tests, referrals, follow-ups) and reduce loss-to-follow-up. Site Operations Readiness - Maintain device readiness (basic checks, uptime tracking, accessories/consumables inventory); escalate service tickets to vendors/biomed with clear SLAs. - Ensure training sessions, refreshers, and user onboarding are done on time; maintain training logs and competency checklists. - Display/update SOPs, job-aids, escalation matrices, and contact lists at point of use. Data, Reporting Quality - Capture and track patient and scan data in qTrack (and hospital systems); ensure data completeness, de-duplication, and timely syncing. - Run daily/weekly dashboards for volumes, adoption, TAT, and follow-ups, present objective updates in review meetings. - Support compliance with consent/ethics/IRB and privacy requirements; flag any deviations immediately. Stakeholder Coordination Issue Resolution - Lead quick daily huddles; maintain an Issue Action Tracker with owners, due dates, and status. - Coordinate across departments (radiology, OPD/ED, IT, biomed, admin) to unblock bottlenecks (space, staffing, scheduling, equipment). - Prepare concise weekly reports for the Program Manager (deliverables, risks, mitigation, inventory, training, success stories). Required: Educational Background: - Bachelors in public health, Hospital/Health Administration, Life Sciences, Nursing/Allied Health, Biomedical Engineering, or Management. Professional Expertise: - 2-4 years in hospital operations, public health projects, clinical coordination, or field implementation (internships/projects count). - Exposure to medical devices, radiology/POCUS, community screening programs, or EMR/PACS/DICOM is a plus. - Fluency in the local language and working proficiency in English. Skills: Documentation, Risk Assessment, Scheduling, Data Analysis, Budgeting, Project Management Experience: 0.00-2.00 Years