Site Administrative Assistant

We are looking for a customer-obsessed, self-driven professional to join us as an Admin Assistant, providing comprehensive administrative support to Site Operations in Pune. This role offers a unique opportunity to work closely with the Leadership Team, navigate dynamic challenges, and advance your professional career in a fast-paced operational environment. The Site Admin Assistant serves as the backbone of day-to-day site operations — coordinating facilities management, managing vendor relationships, maintaining accurate records, supporting employee engagement events, and ensuring a safe, organized, and efficient workplace experience for all employees. Key job responsibilities - Organizing, budgeting and expense management for site events and team activities - Support onboarding activities and workspace allocation. - Calendar and schedule management skills with the ability to de/re-prioritize events based on business needs - Co-ordinating travel related tasks for leadership (domestic and international) — including flight, cabs and hotel booking - Collaborate and close loop issues with real estate, security, facilities and transport vendors etc. for site related activities - Single point of contact for all Site events. - Driving employee morale related initiatives Basic Requirements - Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook - Proficiency in verbal and written communication with a collaborative, team-centric approach - Strong organizational and multitasking abilities. - Ability to work independently and manage priorities. - Customer-focused mindset with attention to detail. - Integrity and discretion in handling confidential information - Attention to detail across all tasks and communications - Experience in supporting site administration in a fast-paced environment - Experience in organizing, budgeting and expense management for site events and team activities - Experience in coordinating meetings and off-sites across multiple time zones and geographies